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Licensee Agreement Management System

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Client Background

A property management company with a large portfolio of residential and commercial properties faced recurring challenges in managing their licensee agreements. Agreements were drafted manually, payments were tracked on spreadsheets, and renewals were often missed. This created legal risks, revenue leakage, and poor tenant experience.

The client approached us to build a digital licensee agreement management system to automate the entire process.

Business Challenges

The client’s pain points included:

  • Manual drafting of agreements leading to errors and compliance gaps.
  • Difficulty in tracking license fee payments, security deposits, and due dates.
  • Frequent delays in agreement renewals and terminations.
  • Lack of legal standardization in agreements across properties.
  • No centralized view of active, expired, or upcoming agreements.
Project Info

Category

Web Development

Industry

Real Estate Industry

Technology

  • React.js
  • Node.js
  • MySQL

Our Solution: Licensee Agreement Management System

We developed a cloud-based property agreement management software designed specifically for property owners and real estate companies

Key Features Implemented

  • Digital Agreement Creation: Pre-approved templates auto-filled with owner, licensee, and property details.
  • E-Signature & Digital Stamp Duty: Secure and legally compliant signing process.
  • Payment Tracking & Reminders: Automated license fee collection with SMS/Email/WhatsApp alerts.
  • Renewal & Termination Workflow: Smart reminders and one-click renewals.
  • Compliance Management: Integrated state-wise stamp duty and validity checks.
  • Centralized Document Storage: Secure cloud repository for agreements, IDs, and invoices.
  • Analytics Dashboard: Real-time insights into property occupancy, payments, and agreement status.

Implementation Approach

1

Phase 1

  • Requirement gathering and compliance mapping.

3

Phase 3

  • Integrated e-sign, payment gateways, and compliance rules.

2

Phase 2

  • Core modules (drafting, storage, payments) developed.

4

Phase 4

  • User training and rollout across all properties.

Results & Benefits

The Licensee Agreement Management System delivered measurable results:

60% faster agreement creation & signing

with digital templates.

100% compliance

with state stamp duty and registration laws.

30% improvement in timely payments

 due to automated reminders.

Complete visibility

of active, pending, and expired agreements.

Reduced legal risks

with standardized clauses and workflows.

Improved licensee/tenant experience

through digital onboarding.

Future Enhancements

  • AI-powered legal clause recommendations.
  • Mobile app for property owners and licensees.
  • Integration with government e-registration portals.
Connect With Us
Where we are

Our Global Offices We Deliver

With strategically located offices worldwide, our global presence ensures efficient delivery to clients across the globe, no matter the distance or destination.
  • India
Gujarat
B-622 Sun Westbank, Ashram Road,
Ahmedabad 380009.
  • Australia
NSW
Unit 416, 91C Grima Street Schofields,
NSW Australia, 2762

Our Global Offices Where We Deliver

With strategically located offices worldwide, our global presence ensures efficient delivery to clients across the globe, no matter the distance or destination.

Gujarat, India

B-622 Sun Westbank, Ashram Road, Ahmedabad 380009.

Australia, NSW

Unit 416, 91C Grima Street Schofields, NSW Australia, 2762

Canada

989 Derry Rd E , Mississauga Ontario L5T 2J8

Dubai

1702, Clover bay tower, business bay, dubai

About Appeak

We are a software development consulting company with 80+ happy clients around the globe. At Appeak, new ideas attract us like strong magnets. You may not believe it, but we breathe, eat and sleep tech.
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